K2N Mid Term Meeting (London 2009)

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London, 2009-03-16 / 2009-03-19

Mid Term Meeting (M18) of the KeyToNature Consortium, from 16-19 March 2008, at the Natural History Museum in central London.

We expect that most people will want to arrive on the 15th and leave on the 19th because the meeting is all day on all three days.

Date and venue

On, March. 15, Management Team meeting only (16-17 pm).

The meeting will take place at the the Natural History Museum in London.

The nearest underground station is South Kensington, which can be reached on the Picadilly Line, or the District and Circle Lines.

A map is here: http://www.nhm.ac.uk/visit-us/getting-here/index.html

For travel information, and for a map of the metro, please see: http://journeyplanner.tfl.gov.uk/

On the evenings of March 16th and 18th, NHM will organise dinners, to eat and socialise together.

Important: we need a confirmed number of participants for lunch and restaurants in the evenings 14 days prior to the meeting.

Before the meeting


Below is a selection of hotels close to the National History Museum:

  • Eden Plaza Hotel: 68-69 Queensgate, South Kensington, London, SW7 5JT, Telephone: 01480 394138, Fax: 01438 353145, Email: info@edenplazahotel.co.uk, Website: www.edenplazahotel.co.uk/
    Ask for special NHM rate when booking. Probably no internet access.
  • base2stay hotel, 25 Courtfield Gardens, London, SW5 0PG, United Kingdom, 0845 262 8000‎, http://base2stay.com
    Situated between Earls Court and Gloucester Road, reasonable rates, small kitchenette. Free High Speed Internet access!
  • Hogarth London Kensington, 32-36 Hogarth Road, London, SW5, United Kingdom, 020 7370 1445‎, 020 7745 1212‎, 020 7262 6763‎ - Fax, http://hogarthhotel.co.uk
    Situated between Earls Court and Gloucester Road. Free High Speed Internet access!
  • Ambassadors, 16 COLLINGHAM ROAD, LONDON, SW5 0LX.
    Situated between Earls Court and Gloucester Road, charged broadband internet access, may offer good prices (seen through opodo.com)
  • The Brompton Hotel: 30 Old Brompton Road, South Kensington, London, SW7 3DL, Tel: 0207 584 4517, Fax: 0207 823 9936, Website: www.bromhotel.com [1]
  • The Park International: 117-125 Cromwell Road, South Kensington, London, SW7 4DS, Tel: 0207 370 5711, Fax: 0207 244 9211, Website: www.parkinternationalhotel.com
    (Wifi at extra charge)
  • Oliver Plaza: 33 Trebovir Road, Earls Court, London, SW5 9NF, Tel: 0207 373 7183, Fax: 0207 244 6021, Email: oliverplaza@capricornhotels.co.uk, Website: www.capricornhotels.co.uk/hotel_oliver
    Expensive Wifi/Internet access at £5 per 3 h, or £10 per 24 h.
  • Maranton House Hotel: 14 Barkston Gardens, Earls Court, London, SW5 0EN, Tel: 0207 373 5782, Fax: 0207 244 9543, Email: themarantonhouse@aol.com, Website: www.marantonhousehotel.com.
  • Queens Gate Hotel: 31-34 Queensgate, South Kensington, London, SW7 7JA, Tel: 0207 584 7222, Fax: 0207 589 3910, Website: www.abbaqueensgatehotel.com
    Note: the website says on Feb. 05: "We are refurbishing the hotel and it will be closed until June 2009."


Low Budget but comfortable accommodation solutions at a competitive price can be browsed in Hostelworld portal http://www.hostelworld.com/ Only 4 stars top hostels ... no rubbish. Suitable for Sleep easy and in case you want to prolong your stay for the week-end.

Arriving In London

Most visitors to London will arrive either by plane or train. London is served by 5 international airports as well as the London St Pancreas Eurostar International Train Terminal:

London City Airport (10km East of Central London)

City Airport is well connected to the London transport system. Services on the Docklands Light Railway (DLR) run every 7-10 minutes and provide excellent access to the rest of the London Underground System. South Kensington is served by the Piccadilly (Dark Blue), Circle (Yellow) and District (Green) Underground lines.

London Gatwick (45km South of Central London)

The Gatwick Express is the fastest way into Central London. Trains leave Gatwick Airport's South Terminal from 4.35am to 1.35am. Trains depart every 15 minutes between 5am and 11.45pm. Standard fares are £17.90 single and £30.80 return. Journey time is 30 minutes and the service is non-stop to Victoria station. From Victoria station take either the Circle or District Underground lines to South Kensington.

You can also get the Thameslink train to London Bridge. Trains leave approximately every 30 minutes. A standard adult single is £9.80. The journey to London Bridge takes 40 minutes. From London Bridge take the Jubilee line to Westminster then change onto the District or Circle lines to South Kensington.

London Heathrow (32km West of Central London)

The Heathrow Express is the fastest way to travel into Central London. Trains leave Heathrow Airport from approximately 5.07am until 11.48pm. Standard fares are £14.50 for a single ticket purchased online (£15.50 if bought from the ticket machine at Heathrow Airport and £17.50 if purchased onboard). Journey time is 15 minutes (average), non-stop to Paddington station. The Heathrow Express calls at two stations serving the airport, Heathrow Central for Terminal 1-3 and the other for Terminal 5. Passengers for Terminal 4 should change at Terminals 1, 2, 3 for a free and frequent transfer service to Terminal 4.

Heathrow is also served by the Piccadilly Line on the London Underground. The Piccadilly line connects Heathrow Airport to Central London and the rest of the Tube system. The Tube is cheaper than the Heathrow Express but it takes a lot longer and is less comfortable. Tube services leave Heathrow every few minutes from approximately 5am (5.50am Sundays) to 11.45pm (10.50pm Sundays). You can take the Piccadilly Line straight from Heathrow to South Kensington, with journey times taking approximately 40 minutes.

London Luton (51km North of Central London)

A regular shuttle bus links the airport to Luton Airport Parkway train station in around eight minutes. From there, First Capital Connect operates regular services to stations including King’s Cross, Farringdon, London Bridge and Blackfriars in Central London. Trains run throughout the day and night and the journey time is approximately 50 minutes. A standard single costs £10.90. From Kings Cross you can take the Piccadilly line on the Underground to South Kensington.

London Stansted (64km North-East of Central London)

Stansted Express is the quickest way into Central London. Trains leave Stansted Airport from 6am to 11.59pm (from 5.30am to 12.30am, Friday to Monday). Trains run every 15 minutes (every 30 minutes for the earliest and latest trains Friday to Monday). Standard fares are £15.50 single and £25.50 for return. Journey time is 45 minutes and trains stop at Tottenham Hale station before terminating at Liverpool Street station. From Liverpool Street station you can take the Circle line on the Underground to South Kensington.

Eurostar Travel Information

There are frequent inter-capital Eurostar services from London St Pancras International to Paris and Brussels daily. Travel from Paris to Central London in just 2 hours 15 minutes, or from Brussels in 1 hour and 51 minutes. Travel at 300km/h (186mph) all the way from the Continent to London on the UK's first high-speed line. On arrival at St Pancreas visitors can take the Piccadilly line on the Underground to South Kensington.


This agenda has been agreed by the PSC partners for the Mid-term Meeting. The topics listed were elaborated by the Project Manager following an internal consultation with the WP Leaders. Refreshments throughout the day and a sandwich lunch are provided for all delegates on each day March 16th-March 18th inclusive.

Agenda: 15th March 2009 (Management Team Meeting)

Time: 17:00-18:00 (Participation restricted to: ETI; EVO; TBA, UNITS) the Management Team will meet for a retricted session at the Park InternationalHotel at about 17.00 o'clock. The Park International: 117-125 Cromwell Road, South Kensington, London, SW7 4DS, Tel: 0207 370 5711, Website: www.parkinternationalhotel.com .

Agenda: 16th March 2009 (Project Steering Committee – plenary session)

Analysis of progress of previous and ongoing activities

The first day of the full meeting will be devoted to the analysis and brief discussion of the activities carried out in each WP during the latest six months. After a brief introduction by the Coordinator, the Technical Manager and the Project Manager will summarize the project status as far as finances and deliverables are concerned. The rest of the day will be devoted to presentations-discussions of the 10 WPs. Each WP leader has c. 20 minutes at their disposal for briefly presenting the WP achievements and problems, and for their discussion among partners (the longer the presentation, the shorter will be the discussion: this is left at the discretion of each WP leader). Representatives of the NHM’s UK Biodiversity Centre and the Open Air Laboratory (OPAL) project will join us for the first part of this session (until 10.30): discussions on KeyToNature/OPAL interactions will continue with PL Nimis separately following this).

  • 9.00: Registration of Consortium Delegates.
  • 9.30: Welcome and presentation of the host organisation (NHM).
  • 9.40 – 9.50: Opening of the session and introduction: Context, purpose and objectives of the meeting, Lesson learned from the first review meeting (the co-ordinator Prof. Pier Luigi Nimis, UNITS).
  • 09.50 – 10.00: Message from the Project Officer (Mr Raymond Hudson, EC DG INFSO & MEDIA)
  • 10.00 – 10.30: Presentation of the new editing tool for keys and of its possible applications for WP8, WP9, WP7 (P.L. Nimis, S. Martellos, B. Press).
  • 10.30 – 10.50: WP1: Project Management, Status of the payments, Milestones and indicators, Resources, finances and person months, Changes to the budget to be put forward?, Any transfer of resources is needed? Any Unplanned costs? (TBA - N. Dorigo Salamon)
  • 10.50-11.10: COFFEE BREAK
  • 11.10–12.30: Presentation of the work performed in each WP during the activity period (M12-M18). Presentation of the work and results achieved performance indicators and deliverables difficulties encountered and remedial actions. (20 min per each WP Leader) [SESSION 1 focuses on WP4, WP5, WP6, WP7].
  • 12.30–13.30: LUNCH BREAK
  • 13.30–14.50: Presentation of the work performed in each WP during the activity period (M12-M18).

a) presentation of the work and results achieved.

b) performance indicators and deliverables

c) difficulties encountered and remedial actions. (20 min per each WP Leader) [SESSION 2 focuses on WP8, WP9, WP10, WP12].

  • 14.50 – 15.20: Wrap-up: Integration of the work and of the project results at M18 (Prof P.L. Nimis, UNITS).
  • 15.20 – 15.40: COFFEE BREAK
  • 15.40 – 16.10: Dissemination and awareness raising activities:

a) user involvement and their feedback,

b) project website,

c) K2N open access journal a formal solution,

d) Workshop in Tartu: target audience, lectures, reports, invitations, suggested presenters,

e) Preparing a template brochure,

f) Associate Member federation campaign. (TBA - EVO + input from UT regarding the planned workshop).

  • 16.10 – 17.40: Impact, exploitation of the results and sustainability (WP11) COST project SPINNET e-Infrastructure new FP7 call, ready to apply? (TBA introduces the COST and FP funding schemes and ETI the proposal contents).
  • 17.40 – 17.50: Question & Answer session.
  • 17.50 – 18.00: Any other business and closing remarks.
  • 18.00: End of the meeting.
  • 20.30: Organised social dinner (location to be confirmed)

Agenda: 17th March 2009 - (Project Steering Committee – Follow-up session)

Follow-up of issues raised during the previous day and present the Work-plan for the next period Planning actions for for tackling specific or emerging issues. Representative from Royal Botanic Gardens Kew and of the British heritage Library project will join us for lunch to discuss similar projects and shared interests.

  • 9.30 - 10.30: WP8 User experience progress and trend: Analysis of End-users and learners involvement: learners should be involved and must think aloud, how and which actions are put in place? Planning the D.8.1 deliverable, how it should look like? (UT).
  • 10.30 - 10.50: WP12 (UTCN) (to be detailed)
  • 10.50 - 11.15: Coffee Break
  • 11.15 - 12.15: WP7 Evaluation process and interim results. Motivating teachers to add information to the pedagogical handbook (FIM).
  • 12.15 – 13.45: LUNCH BREAK.
  • 13.45 - 14.45:

a) Portal development, Visioning and defining the big picture on the final platform and portal.

b) Umbrella application for accessing all data engines and integration of results.

c) Underlying e-contents and identification tools, increasing the critical mass – interim assessment of the contents made available and new improved tools (ETI).

  • 14.45 - 15.45:

a) State of Metadata integration and search tools (JKI, UTCN, BIKAM, ETI, Data provider partners)

b) Wiki: Service integration and community authoring (Leader: JKI)

  • 15.45- 16.10: Coffee Break
  • 16.10 - 16.40: IPR software issues a definite usable models should be decided (EVO).
  • 16.40 – 17.40: Business Model scenarios (EVO - ETI)
  • 17.40- 17.50: Question & Answer session.
  • 17.50 - 18.00: Any other business, choice of the working groups and closing remarks.
  • 18.00- end of the meeting


Agenda: 18th March 2009 - Working Groups Meetings

Possible Ad-hoc working group meetings that will take place in parallel sessions. Therefore we warmly suggest and recommend to ALL KeyToNature partners to join this plenary session. Some possible working-groups are listed below. The decision on which Working Groups (WG) will take place, will be taken the beforehand. Each Working Group will have a Moderator in charge of steering and summarizing the discussion and the steps to date.

Proposed ad-hoc working groups:

  • 9.30: Plenary introduction and introduction to working groups meetings.

- WG.1 Usability, Portal development and implementation, Business Model Development scenario(EVO lead the discussion which is moderated by ETI). - WG.2 Education - enable a transparent learning user experience over the various repositories, more and better involvement of learners (NHM lead the discussion moderated by FIM).

  • 17.00: End of the Meeting
  • 20.00: Social Dinner organised or on own initiative? (to be agreed)

Breaks roughly as follows:

Morning coffee break: 10.50-11.10

Lunch 12.30 – 13.30

Afternoon break: 15.30-16.00

At the meeting

wireless internet connection will be available. Coffee (weak English version) and Tea will be available all day. Stronger coffee can be bought from the NHM staff canteen, which can be accessed at lunchtimes.

Public Transport

The London Underground: The London Underground, or 'the Tube' as it is universally known to Londoners, is normally the quickest and easiest way of getting round London. Free maps are available at all stations while detailed information on all London Transport is available at the Transport for London website [2]. Single fares paid for by cash start at £4. However money can be saved by purchasing an Oyster Card from any underground station. These can be loaded with money and used on a ‘pay as you go’ basis. When using an Oyster Card fares start at £1.60 for a single journey in Zone 1, with the price rising depending on the number of zones travelled across.

London Buses: London buses provide a quick and convenient way of getting the city, however they may not prove as easy to use as the Underground for the first time visitor to London. You can plan your bus routes with Transport for London’s Journey Planner [3]. Single journeys are £1 with an pre-paid Oyster Card and £2 when paying with cash. Travellers must purchase a ticket or hold a valid Oyster Card before boarding a bus, tickets are not available from the driver.

Taxis: Black cabs can be hailed in the street (just raise your arm or wave at the driver) or at designated ranks situated in prominent places, including many mainline rail, Tube and bus stations. If the yellow TAXI sign at the front is illuminated, the cab is available for hire. Fares are metered, and there is a minimum charge of £2.20. Black cabs are licensed to carry up to five people (six in the special Metrocabs and Mercedes Vitos) plus luggage. There are no additional charges for extra passengers or items of luggage within these limits. There is a £2 charge when you take a black cab from Heathrow Airport and also a £2 charge when you book a black cab by telephone. Many black cabs accept payment by credit or debit card but check with the driver before the trip starts that you can pay by card. If you pay by card there is an additional charge, which is typically between 10% to 15% of the fare. You can tip taxi drivers as much as you like, but most people round up to the nearest pound.

We have no organized transport, please come by yourself using public transport.


We will arrange locations for dinner on Monday 16th March and Wednesday 18th March. There is also a wide variety of restaurants close to the museum for dining at other times.

We also have a staff canteen that will be available to delegates during the meeting for lunch.


The currency in the UK is the Pound Sterling. Banks are usually open Monday to Friday between 09:00 and 17:00 hr. Some banks also open on Saturday morning. Various Bureau de Change can be found around the city as well as many ATM machines that operate 24hrs.

Other places to visit

Visitors should read www.visitlondon.com to see the full range of diverse and interesting attractions that London has to offer. These are the top 10 attractions in London:

  • British Museum [4]
  • Tate Modern [5]
  • National Gallery [6]
  • Natural History Museum [7]
  • The London Eye [8]
  • Science Museum [9]
  • The Victoria and Albert Museum [10]
  • Madame Tussauds [11]
  • The Tower of London [12]
  • National Maritime Museum [13]

After the meeting

K2N Mid Term Meeting Wiki-based Registration (Please register here your participation)

In order to ease the organisational effort for the London Mid Term Meeting, each speaker and delegate attending the meeting sessions on behalf of partner is invited to register his presence online filling the below reported table, login, edit and fill it! We need the precise number of participants for logistics and organisation.

Please fill in one of the following "Meeting Participant" forms. Thanks for your collaboration!

Family Name Given Name Organisation Arrival Departure Hotel Dietary Requirements
HUDSON Raymond EC DG INFSO & MEDIA - ECP Office 15/03/2009 18/03/2009 Hotel - Marriott Maida Vale
NIMIS Pier Luigi UNITS 2009-03-15 2009-03-19 The Park International
MARTELLOS Stefano UNITS 2009-03-15 2009-03-19 The Park International
Moro Andrea UNITS 2009-03-15 2009-03-19 The Park International
DORIGO SALAMON Nicola T&B e Associati Srl 14/03/2009 20/03/2009 Mayflower Hotel & Apartments
MEDEOT Eleonora T&B e Associati Srl 15/03/2009 20/03/2009 Mayflower Hotel & Apartments no
DONOSO Verónica CUO 2009-03-15 2009-03-19 MISSING!
KITTL Christian Evolaris Next Level 2009-03-15 2009-03-19 Mayflower Hotel & Apartments
PUTZ Thomas Evolaris Next Level 2009-03-15 2009-03-19 Mayflower Hotel & Apartments
GIURGIU Mircea UTCN 2009-03-15 2009-03-20 Park International Hotel No
FERRER Marina RJB-CSIC 2009-03-15 2009-03-19 Eden Plaza Hotel no
TRILAR Tomi PMSL 2009-03-14 2009-03-19 Ambassadors Hotel NO
Kodele-Krašna Irena PMSL 2009-03-14 2009-03-19 Ambassadors Hotel NO
MAZZETTI Alessandro GLABS 2009-03-15 2009-03-18 Best Western The Cromwell no
HAGEDORN Gregor JKI 2009-03-15 2009-03-19 Radisson Vanderbilt no
WEBER Gisela JKI 2009-03-15 2009-03-19 Maranton House Hotel no
MIHNEV Pencho BIKAM Ltd. 15.03.2009 20.03.2009 Henley House Hotel no
ROUJINOV Manol BIKAM Ltd. 15.03.2009 20.03.2009 Henley House Hotel
SOKOLOVA Roumiana BIKAM Ltd. 15.03.2009 20.03.2009 Henley House Hotel
RANDLANE Tiina University of Tartu 2009-03-15 2009-03-19 The Brompton Hotel No
SAAG Andres University of Tartu 2009-03-15 2009-03-19 The Brompton Hotel No
Hetzner Sonia FIM 2009-03-15 2009-03-19 Eden Plaza Hotel no
SCHMIDT Gerd FIM 2009-03-14 2009-03-19 Eden Plaza Hotel no
SCHALK Peter ETI BioInformatics 2009-03-15 2009-03-18 Eden Plaza Hotel oh no
van Spronsen Edwin ETI BioInformatics 2009-03-15 2009-03-18 Eden Plaza Hotel no
CALVI Licia CUO 2009-03-15 2009-03-18 Eden Plaza Hotel
BARRY Ailsa NHM - - - -
PRESS Bob NHM - - - -
RAE Sam NHM - - - -
HOLT Lex NHM - - -

We look forward seeing you!